FinBridge
After a regulatory review flagged their HR and payroll processes, FinBridge needed a compliant, audit-ready system immediately. TimmyHR was live the same day — with full audit trail, payroll approval workflow, GDPR tooling, and RBAC configured before end of business.
100%
Regulatory compliance achieved
0 hrs
Manual payroll reconciliation
Same day
Full system live after sign-up
6 weeks
Follow-up review passed — no action required
Minutes
Time to export complete payroll audit trail
SOC 2 ready
Security posture assessed and approved
The regulator flagged it. The audit was in 6 weeks. The clock was ticking.
FinBridge is a 200-person financial services company with offices across the UK. For most of their existence, HR had been managed the way most growing companies manage it: a mix of spreadsheets, shared drives, and tribal knowledge held by a small HR team.
A routine regulatory review changed everything. The reviewing body identified three specific issues: no auditable trail for payroll changes, no formal approval workflow for payroll processing, and employee data stored in a way that did not satisfy their GDPR obligations.
The company had 6 weeks before a follow-up review. The HR director had to find a system that could satisfy these compliance requirements immediately — not in 6 months after a lengthy implementation, and not through a patchwork of fixes to their existing spreadsheet process.
The additional complexity: with 200 employees across multiple locations, any new system also needed to work at scale. A startup-focused tool that handled payroll for 25 people was not going to cut it.
The situation in plain terms
- Payroll compiled in Excel — no approval workflow, no audit trail
- HR data across multiple spreadsheets — not GDPR-compliant storage
- No access controls — anyone with the spreadsheet link could see all salary data
- Leave requests managed via email — no central record
- No formal process for data access requests or data deletion
- Attendance tracked on shared calendars — inconsistent and incomplete
Compliant, audit-ready, and live — in one afternoon.
The FinBridge HR director booked a demo on a Monday. They were live on TimmyHR by Thursday afternoon.
The implementation was structured around their compliance priorities. First: payroll approval workflow. Every payroll run in TimmyHR requires HR review and Finance sign-off before a single payslip is generated. The workflow is timestamped, auditable, and non-bypassable — exactly what the regulator had asked for.
Second: audit trail. TimmyHR logs every change to employee data, every payroll run, every approval, and every access event. The HR director tested it by exporting 6 months of historical records (imported from their spreadsheets) and found she could reconstruct the complete payroll history for any employee in minutes rather than hours.
Third: GDPR tooling. TimmyHR's GDPR workflow allows the HR team to process subject access requests through a structured process — export, review, deliver — rather than manually searching spreadsheets. Deletion requests are processed with a complete record of what was deleted and when.
Role-based access control was configured so that only HR could view salary data, only Finance could approve payroll, and line managers could see only their direct reports' attendance and leave data. The 'anyone with a link' problem was eliminated permanently.
At the 6-week follow-up review, the regulator noted significant improvement across all three flagged areas. No further action was required.
“We had 6 weeks to fix a compliance problem that our previous process had created over 5 years. TimmyHR was live in a day and satisfied every point the regulator had raised. I've never had an implementation experience like it.”
Kofi Agyeman
Operations Director, FinBridge
Results at a glance
Modules used
Implementation
Live within 4 hours · Full compliance documentation within 1 week
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